Document Recording Process

How a Document is Recorded
When a document is presented or mailed in for recording, the register of deeds office first examines the document for any apparent errors. It is then given a time, book, and page number, and is entered by name and legal description into various indexes.

Use of Indexes
The indexes are used to provide easy access to the land records. Entities that rely upon the correct recording of instruments relating to real estate include:
  • Abstract and title insurance companies
  • Attorneys
  • Buyers
  • Financial institutions
  • Landlords
  • Real estate developers
  • Sellers
  • Surveyors
  • Tenants
The county appraiser and county clerk also depend on the records in the register of deeds office to accurately reflect the tax roll process.

For More Information
If you have any questions, please contact the register of deeds office at (785) 628-9450.