When a document is presented or mailed in for recording, the register of deeds office
first examines the document for any apparent errors. It is then given a time, book, and page number, and is entered by name and legal description into various indexes.
Use of Indexes
The indexes are used to provide easy access to the land records. Entities that rely upon the correct recording of instruments relating to real estate include:
- Abstract and title insurance companies
- Financial institutions
- Real estate developers
The county appraiser
and county clerk
also depend on the records in the register of deeds office to accurately reflect the tax roll process.